Purchasing Coordinator (m/f)

Your Mission

The Purchasing Department is a supporting function within CSS BE and has been created in April 2019 to:

  • Define the rules of behavior for CSS BE employees involved in a purchase;
  • Help them to increase the economic impact of their purchasing initiatives and thereby contribute to the creation of value for CSS BE and its partners;
  • Ensure Purchasing practices are consistent with the Group Directive and rules related to the Procurement of Goods & Services and the practices applied within GRP/ PGE.

As Purchasing Coordinator (m/f), you are part of the Finance department and report to the Strategic Planning and Purchasing Manager.

Concretely, you are in charge of :

Purchasing strategy & governance

  • Together with Purchasing Manager:
    • develop the purchasing strategy of CSS BE ;
    • ensure that the Purchasing principles of CSS BE are in accordance with TOTAL Group's purchasing policies, the Code of Ethics and Code of Conduct ;
    • assess, manage and mitigate risks related to procurement strategy ;
  • Follow up the current panel of suppliers and determine in conjunction with the business the key suppliers based on both the purchased value (by running a spend analysis) and the supply risk ;
  • Contribute to the elaboration of the annual Procurement Plan for CSS BE ;
  • Liaise with Total Global Procurement to:
    • verify the existence and promote the use of TOTAL Group Frame Contracts ;
    • check the Governance mode of the purchasing categories in which CSS BE operates purchases ;
    • exchange on and benefit from best practices and standard documents ;
  • Ensure the market watch (economic, technological and competitive) in liaison with the Strategic Planning department ;

Purchasing management

  • Collaborate with all departments who need to purchase goods and services from suppliers to:
    • ensure the adoption of the Purchasing Policy of CSS BE ;
    • promote efficient purchasing management within CSS BE ;
    • ensure clear requirements and specifications for contract/ SLA negotiation and provide internal guidance to close deals with optimal terms ;
  • On topics with high stakes :
    • Participate in drafting pre-consultation (RFI) and tendering files (RFQ), notably by disseminating best practices (standard documents) and benchmarks ;
    • Challenge the business prescribers in terms of needs and specifications in order to globalize, simplify, standardize, focus needs and expand or renew the suppliers panel ;
    • Assist the business in the commercial and contractual negotiations of orders and contracts with suppliers in accordance with purchasing procedures and in conjunction with the Legal Department ;
  • Follow the portfolio of contracts and assist the business in the management of contracts by ensuring in particular the respect of the termination deadlines and terms ;
  • Support the business in managing significant commercial claims (>= 10k€) in conjunction with the Legal Department ;
  • Work closely with Compliance Officer, Legal Officer and Internal Control Officer in all matters concerning compliance, ethics, controls and local regulations ;

Monitoring and improving the performance of purchases:

  • Ensure proper monitoring of the performance indicators of the suppliers by the business ;
  • Ensure the proper application of framework contracts ;
  • Prepare supplier performance reviews and participate in their evaluation ;
  • Inform and follow up business and their suppliers on subcontracting, safety, quality and environment, social responsibility policies ;
  • Propose plans for improvement, optimization and / or transformation in collaboration with the business in order to improve the overall purchasing performance.

Your Profile

  • Bachelor or Master degree in Economics
  • First working experience of 3 years in a similar function or as business/ financial analyst
  • Financial and legal basic skills
  • Strong knowledge of Microsoft Excel and Microsoft Word
  • Excellent written and verbal communication skills (FR and EN, NL is a plus)
  • Strong relational and business partnering skills, building bridges with internal customers
  • Ability to drive/take initiative
  • Ability to work in a cross-functional team
  • Negotiation skills, conflict management and resolution skills
  • Strong time management and organization skills, used to work under constraints
  • Sense of confidentiality, ethics and integrity

Our offer

We offer you an attractive salary package and an enjoyable working environment, in an enterprise our colleagues define as the best one they know !

Date de publication

09.01.2020

Personne à contacter

Kathleen Clavir

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